ACCOMMODATE is specifically designed for disability services offices and features a portal for students, faculty and staff to engage in full featured management of all accommodation-related information and processes. The system will significantly improve and simplify student disability services processes, create efficiencies for students, faculty and staff, eliminate paper transactions, reduce email exchanges, provide access to student information and records at any time, and much more.
Guidance in the use of Accommodate, faculty should note the following:
- Log in to your Accommodate Portal here: Faculty Login
- Faculty will receive an email alerting them to approved accommodations for students in their courses, but they will be required to access the system portal to view the letter. The subject line of the email will be, “Urgent and Confidential: Student Disabilities Information.”
- Faculty will be able to enter the portal at any time to view the accommodation notification letter, so will not need to keep track of the specific email.
- Faculty can view individual letters for students in their courses or can view a list of all students with accommodations in the course along with a summary of each students approved accommodations. For instructions on options to view students and then approved accommodations, view to How-To pertaining to this.
- AI's or preceptors who are officially designated as an "instructor" in University systems for the course will have access to ACCOMMODATE to view student letters. Faculty should forward accommodation notification letters on a need-to-know basis to anyone responsible for arranging student accommodation who is not listed as an instructor for the course. Alternatively, if a department administrator is responsible for arranging accommodations, the main course instructor may email ODS to request access to Accommodate for that staff person. That person would then be able to access the list of students and accommodations independently. When logging into the system, AI's or preceptors should select "Faculty" in order to access information for the course.
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How do I access letters with approved accommodations for students in my course?
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Faculty are notified of accommodations approved for students in their courses by email. The subject of the email reads: Urgent and Confidential: Student Disabilities Information. The email provides steps to log in to Accommodate, where accommodation notification letters can be viewed. These letters are available to view at any time during the semester.
In addition, the Accommodate portal provides a current course roster which lists, at a glance, accommodations approved for any student in the class. Another helpful feature is that students who are serving as notetakers in the course are identified on the course roster.
Please click below to view a step-by-step training module or a recorded live demonstration of this process. In addition, you may register for one of the live Zoom training sessions on this topic listed below. As always, ODS staff are available to answer questions or guide you through the process.
How to access student accommodation notification letters
Step-by-Step instructions
Recorded Zoom Training - Coming soon!
How to view course rosters
Step-by-Step instructions
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How can I save a list of students with accommodations in my course?
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Faculty are able to export a list of students enrolled in their course who have accommodations. These lists can make it easier to access the information quicker. These lists can then be shared with approved department staff who handle student accommodation setup.
Faculty Export of Course Enrolled Students List
Step-by-Step Instructions
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How can teaching assistants access letters containing approved accommodations for students enrolled in their course?
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If you are a teaching assistant (TA) and encounter difficulties accessing students' accommodation notification letters, please adhere to the instructions provided below. These guidelines are specifically designed for TAs who are formally listed in the system as TAs/instructors for the course.
How to use private browsing mode in Microsoft Edge
To start a private browsing session, follow these steps.
- Open Microsoft Edge.
- Open the menu by selecting the three dots in the upper right corner of your window.
- Select New InPrivate Window.
- Start browsing privately!
Google Chrome
- On your computer, open Chrome.
- At the top right, click More, New Incognito Window.
- A new window appears. In the top corner, check for the Incognito icon
You can also use a keyboard shortcut to open an Incognito window:
- Windows, Linux, or Chrome OS: Press Ctrl + Shift + n.
- Mac: Press ⌘ + Shift + n.